RFIs · Road & Highway
DOT RFI
Tracking
Document every plan question and engineer response on your DOT road contract. Auto-numbered, priority-flagged, and exportable for project closeout — the paper trail that protects you.
What it does
DOT RFI logging
- Auto-numbered sequentially per job (RFI #001, #002…)
- Subject, description, plan sheet reference, location
- Assigned to — Resident Engineer or prime contractor PM
- Due date with overdue flagging
Priority and response tracking
- Priority: Critical, High, Normal, Low
- Status: Open, Answered, Closed
- Full response thread with RE name and timestamp
- Photo attachments on RFI and response
Plan conflict documentation
- Photo of conflicting plan detail
- Site condition photo at conflict location
- Location label for station and offset
- Notes on impact to work schedule
DOT project closeout
- Export full RFI log as PDF
- All questions, responses, and timestamps
- Supports cost and time extension claims
- Per-job audit trail for contract administration
Common questions
Why is RFI documentation critical on DOT road contracts?
DOT road contracts often involve complex specifications, changed conditions, and design conflicts in the field. An RFI creates a documented record of every plan question asked and every response from the engineer or Resident Engineer. This paper trail is essential for time extension claims, differing site condition claims, and disputes over scope — protecting the contractor when the project reaches closeout.
How quickly should a DOT RFI be submitted?
Most DOT contracts require that RFIs be submitted as soon as a plan conflict or unclear scope is identified — before work in that area proceeds. Submitting an RFI after work is already complete may weaken your position in a scope or cost dispute. Gradelog lets field crews log RFIs immediately from the site, ensuring the question is documented at the right time.
Can I export an RFI log for DOT project closeout?
Yes. The complete RFI log — including all questions, responses, timestamps, and photo attachments — can be exported as a PDF. This serves as the formal RFI log for DOT project closeout documentation and supports any cost or time claim based on design conflicts or changed conditions.