Field Supervisor+ Plan
RFI
Tracking
Full Request for Information tracking per job — priority levels, response threads, due dates, photo attachments. Auto-numbered. Always documented.
What it does
Full RFI log per job
- Auto-numbered sequentially (RFI #001, #002…)
- Subject, description, and location label
- Assigned to — person responsible for response
- Due date tracking with overdue flagging
Priority and status
- Priority: Critical, High, Normal, Low (color-coded)
- Status: Open, Answered, Closed
- Filter by status and priority
- Open RFI count visible on job overview
Response threads and photos
- Full response thread with responder name and timestamp
- Photo attachments on both the RFI and response
- History preserved when RFI is closed
- PDF export of full RFI thread
How it works
01
Log the RFI
Enter subject, description, location, priority, and who it's assigned to. Attach a photo of the plan conflict or site condition.
02
Track it
The RFI appears in the job's RFI log, numbered sequentially. Open RFIs are highlighted. Due dates trigger overdue flags.
03
Record the response
When the engineer or PM responds, log the response in Gradelog. The RFI moves from Open to Answered with the responder and timestamp.
04
Close and archive
Once resolved, close the RFI. The full thread — question, response, timestamps — is preserved in the job record.
Who uses this
Foremen
Log an RFI the moment a plan conflict or unclear scope is discovered. No more verbal requests that get forgotten.
Project managers
Track open RFIs across jobs, see what's been answered, and identify which items are stalling work before the schedule slips.
Company owners
A documented RFI log protects you in disputes. Every question asked, every answer given — with timestamps and who said what.
Common questions
How are RFIs numbered in Gradelog?
RFIs are auto-numbered sequentially per job — RFI #001, #002, etc. The numbering is automatic and cannot be skipped, giving you a clean audit trail for contract administration.
Can I attach photos to RFIs?
Yes. Each RFI supports photo attachments — useful for documenting existing conditions, conflicts, or unclear plan details that prompted the RFI.
What priority levels are available?
RFIs can be marked Critical, High, Normal, or Low. Each priority level is color-coded in the RFI list so urgent items are immediately visible.
How does the response thread work?
When a response is added to an RFI, it records who responded and when. The RFI status changes from Open to Answered. Closing the RFI archives it with the full thread intact.
Every question.
On record.
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